Using email with my online project management tool
All GroupCamp applications are strongly integrated with email. And even with the best online project management tool, email remains the most used communication tool for all business users. But email as a service has its own drawbacks. and needs to be strongly integrated with your online project management to bring enhanced productivity.
Emails sent by GroupCamp will accept replies. For example if you comment a shared file and choose to notify colleagues by email, you can add a comment by replying to the email. All the followers of the thread of comments receive the reply and the online thread is updated.
Convincing project members to use an online project management tool in conjunction with email can be challenging. Below are examples of how, used together, email and an online project management tool can bring more efficiency and productivity to project members.
Sending emails to an online project email address
You can use GroupCamp Project to update your online projects without leaving your email software. Every online project comes with a customizable project email address. Simlply add as destination or copy your project email address when you compose a new message. The project will be updated with the email. You can also send emails with attached files; they will be automatically added to the Files application. You can send emails directly to the project email address or forward specific incoming messages or add the projrct email address in the CC field when you write project related emails.
Email daily or weekly digest with jobs, tasks and milestones
You can receive an email digest delivered to your inbox every day and/or every week. It contains all the relevant late and upcoming tasks, jobs and milestones for the online projects in which you are participating.
When creating a task, uploading a file, opening a discussion or creating a wiki page, you can choose to send out email notifications to selected project members. All project members who are added as followers of a task file or discussion, will receive an email notification. They can add a comment simply by replying to the email. The online project will be updated automatically.
Adding comments by email
One of the drawbacks of using only email for a project is the loss of context. All the project history is lost in emails. With an online project management tool such as GroupCamp, you can keep all your project history and evey newcomer to the project can quickly come on-board and become familiar with all project items.
For Gmail or G Suite Google users, using GroupCamp's contextual gadget in Gmail to create tasks directly from an email
For Google users who have installed the GroupCamp for Gmail add-on, there is a great way to transform an email in your inbox into a task in an online project. When an email is received in your online project the GroupCamp contextual Gmail gadget will be displayed. Use the gadget to extract the email body or subject and add it as a task in one of your online projects without leaving your email interface.
Bear in mind that in using GroupCamp, the privacy of your project information bears higher security than regular email. Most business email service allows all the content of your email to be transferred on the public internet without any encryption mechanism. When using groupCamp project to share files or other project items, all communications from the browser to your online project uses 256-bit SSL encryption and is actually more secure than regular email.